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Assignments Via Good Emails:
If you are bidding
for a freelance writing assignment, the quality
of your emails to the work provider matters. After
all, you are bidding for a writing assignment.
This means that the client will first judge your
capabilities by how you introduce and portray
yourself. If clothes make the man, then his or
her words make the writer.
many cases today, emails have degenerated to offensively
abbreviated messages. Assignment seekers seem
to assume that the quality of their emails is
not as important as their actual work. The point
is that many prospective clients will ignore badly
worded emails containing chat-like abbreviations,
spelling errors and grammatical bloopers. They
are looking for serious writers who take pride
in their writing skills – not a chat conversation.
are some pointers on effective email writing to
help you get that assignment:
- State your business clearly in the subject
line – For example: ‘Application
for freelance assignment’, ‘Response
to your advertisement for freelance writers’,
etc. In direct email offers of work, the client
will have used such a subject line. Simply
hit ‘reply’ while answering –
do not change the subject line.
- Be brief and to the point –
Do not bore the client with long introductions.
Get to the point. State your name, experience
as a writer and express interest in getting
work. End with your complete contact details
and your service charges, if required at this
- Include your CV and samples –
Attach your CV, duly formatted for freelance
writing purposes. In most cases, the client
is not interested in your future career aspirations
and detailed educational background. Only
your experience and validity as a writer is of relevance. Ensure that the
samples you attach are from your best work
to date, even if they do not conform directly
to the client’s subject requirements.
If they do, that is even better.
- Run a spell check and grammar check before
sending – Most email platforms feature
these today. If yours does not, write your
email in Word first and run a spell and grammar
check. Then copy it into your email window.
- Maintain the right tone – Be
businesslike and straightforward. Do not use
superfluous words or language. Also, ensure
that you use technical or business jargon
sparingly. While you do need to impress your
client at this stage, you do NOT want to intimidate
him or her.
Good luck with
your assignment hunt. Remember that every email
you send is your visiting card to people whom
you may never meet in person.